Privacy Policy
Our transparent commitment to protecting student, parent, staff, and visitor data under the Digital Personal Data Protection Act, 2023 and CBSE educational safety norms.
Child-First Safety
Strict parental consent requirement; zero commercial profiling or advertising aimed at students.
No Data Selling
We never sell, rent, or trade student or family contact information to third-party telemarketers.
Secure Architecture
SSL/TLS encryption, secure ERP student portals, and role-based administrative access controls.
CBSE & DPDP Aligned
Formulated under the DPDP Act 2023, IT Act 2000, and CBSE circulars on school digital safety.
1. Institutional Scope & Commitment
Welcome to Kautilya Vidyalaya (“School”, “we”, “our”, or “us”), a premier educational institution affiliated with the Central Board of Secondary Education (CBSE), New Delhi (Affiliation No: 830193, School Code: 45158), located at Dattagalli 3rd Stage, Kanakadasa Nagar, Mysuru, Karnataka 570033.
This Privacy Policy applies to our website (https://kautilyavidyalaya.edu.in), our school communication touchpoints, online inquiry forms, admission registrations, career portals, and interactions on our official school management platforms.
We recognize that personal information concerning students, parents, guardians, teachers, and prospective applicants is sensitive and deserves the highest standard of protection. This policy outlines how we collect, process, safeguard, and respect personal data in accordance with the Digital Personal Data Protection Act, 2023 (DPDP Act), the Information Technology Act, 2000 (including SPDI Rules 2011), and guidelines issued by the Central Board of Secondary Education and Government of Karnataka.
2. Categories of Information We Collect
Depending on your interaction with Kautilya Vidyalaya, we collect specific categories of personal data exclusively to fulfill legitimate educational, administrative, and safety requirements:
A. Prospective Student & Parent Enquiries
When parents submit online admission enquiries, contact forms, or brochure download requests, we collect the child’s name, date of birth, grade/class applied for, previous school attended, and parents’/guardians’ names, contact numbers, email addresses, and residential locality.
B. Enrolled Student & Academic Records
Upon enrollment, we maintain academic records, attendance logs, CBSE registration credentials, report cards, emergency medical details (allergies, blood group, emergency doctor contact), and identification proofs required by government and educational authorities.
C. Fee Payment & Billing Data
Fee payments are facilitated through our official ERP partner (SchoolElement) and RBI-regulated payment gateways. Kautilya Vidyalaya captures transaction reference IDs, dates, and student identifiers. We do not collect, process, or store credit/debit card numbers, CVVs, or Net Banking PINs on our servers.
D. Job Applicants & Faculty Recruitment
Candidates submitting career applications provide curriculum vitae (CVs), educational degrees, teaching certifications (B.Ed/TET/CTET), prior employment references, government photo identification, and contact information strictly for vetting and recruitment purposes.
E. Campus Safety, Security & CCTV
To ensure student security and physical safety, our campus entry gates, perimeter, hallways, playgrounds, and school transport buses are monitored with closed-circuit television (CCTV). Footage is kept strictly confidential, overwritten systematically, and accessed only for authorized campus security reviews or statutory compliance.
F. Website Analytics & Technical Metadata
Our web servers automatically record non-personally identifiable diagnostic information such as IP addresses, browser types, operating systems, referring URLs, visit timestamps, and pages viewed to optimize site reliability, speed, and defense against malicious traffic.
3. Protection of Children & Minors’ Privacy
As an educational institution catering to students from Pre-Primary through Grade 10, protecting minors is central to our ethos. In compliance with Section 9 of the Digital Personal Data Protection Act, 2023:
- Verifiable Parental Consent: We collect personal data of students under 18 years of age only through or with the verifiable consent of their parents or legal guardians.
- No Behavioral Profiling or Targeted Ads: We never engage in behavioral tracking, profiling, or targeted advertising directed at children.
- No Harmful Processing: We do not undertake any processing of personal data that could cause detrimental physical, mental, or emotional effects on the well-being of a child.
- Media & Photographs: Photographs or videos of students participating in academic achievements, sports days, cultural programs, and science exhibitions may appear in school newsletters or official portals celebrating student milestones. Parents who prefer that their child not be photographed in recognizable media can submit an opt-out declaration to the Principal’s office at any time.
4. Purpose and Lawful Grounds for Processing
We process personal information under lawful grounds recognized under the DPDP Act and educational mandates, specifically:
Reviewing eligibility, scheduling campus visits, processing enrollment, and issuing admission confirmations.
Managing classroom instruction, progress assessments, CBSE board exam registrations, and official report cards.
Sending vital school notices, academic circulars, exam schedules, bus routes, fee receipts, and emergency alerts.
Providing first aid, coordinating doctor-on-call protocols, school bus GPS tracking, and campus security.
Reporting student enrolments and compliance data to the CBSE, Karnataka Department of Education, and government audits.
Assessing teaching qualifications, credential verification, payroll administration, and statutory staff benefits.
5. Information Sharing and Disclosure
Strict No-Sale Pledge: Kautilya Vidyalaya has never sold, rented, or traded personal data, and we will never do so. Personal data is shared strictly on a need-to-know basis with:
- Educational & Regulatory Authorities: CBSE New Delhi, Department of School Education and Literacy, and Karnataka State Government authorities for board examinations, scholarship verification, and mandatory compliance filings.
- Authorized Educational Technology Partners: Trusted technology vendors such as SchoolElement (ERP), official SMS and transactional communication gateways, and certified IT service providers operating under strict confidentiality and data protection agreements.
- Emergency & Medical Personnel: First-response hospitals and certified pediatric doctors in the event of an urgent medical requirement during school hours or transit.
- Legal & Law Enforcement: Only when strictly mandated by a valid judicial court order, statutory regulation, or law enforcement summons under applicable Indian laws.
6. Online Fee Payments & ERP Security
For convenience and safety, tuition and school fees can be paid online through our authorized school ERP portal (SchoolElement ERP ).
All electronic transactions are processed through RBI-authorized payment aggregators utilizing PCI-DSS compliant 256-bit SSL encryption. Kautilya Vidyalaya never collects, views, or stores your bank account passwords, UPI PINs, credit card numbers, or CVVs.
Upon successful transaction completion, an authentic, digitally generated fee receipt is issued containing the student registration ID, transaction reference number, and academic head.
7. Data Security Measures & Retention Policy
We implement organizational, technical, and physical security safeguards to prevent unauthorized access, alteration, disclosure, or accidental destruction of data:
All data transferred through our website is secured with industry-standard HTTPS / TLS encryption.
Access to student files is restricted strictly to designated teachers, principals, and administrative staff.
Physical admission forms and academic dossiers are stored in locked, monitored administrative archives.
Regular system updates, malware scanning, and access log reviews to maintain digital infrastructure integrity.
Retention Period: Student academic records (marksheets, transfer certificates, board registrations) are maintained in accordance with CBSE affiliation by-laws and statutory archiving norms. Temporary admission enquiries that do not result in enrollment are pruned systematically after the conclusion of the academic admission cycle.
9. Rights of Parents, Guardians & Data Principals
Under the Digital Personal Data Protection Act, 2023, parents, legal guardians, and individual users have clear rights regarding their personal data:
10. Grievance Redressal & Data Protection Officer
In compliance with the Digital Personal Data Protection Act, 2023 and the Information Technology Rules, Kautilya Vidyalaya has designated a dedicated Grievance Redressal Officer to address any privacy inquiries, data subject requests, or grievances:
Office of the Grievance & Privacy Officer
Kautilya Vidyalaya Group of Institutions
No 9/1, 13th Main, J Block, Kanakadasa Nagar, Dattagalli 3rd Stage, Mysuru, Karnataka 570033
+91 99000 38358 / +91 70906 71299
Have questions regarding student admissions?
Our admissions team is available to assist you with curriculum details, campus tours, and enrollment guidance.